Important Information - Detailed Medical Record Viewer Patient Information

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Practice Privacy Notice


Your Data, Privacy and the Law. How we use your medical records

    • This practice handles medical records according to the laws on data protection and confidentiality.
    • We share medical records with health professionals who are involved in providing you with care and treatment. This is on a need to know basis and event by event.
    • Some of your data is automatically copied to the Shared Care Summary record.

    • We do share some of your data with local out of hours/urgent or emergency care service

    • Data about you is used to manage national screening campaigns such as Flu, Cervical cytology and Diabetes Prevention.

    • Data about you, usually de-identified, is used to manage the NHS and make payments.

    • We share information when the law requires us to do, for instance when we are inspected or reporting certain illnesses or safeguarding vulnerable people.

    • Your data is used to check the quality of care provided by the NHS.
    •  We may also share medical records for medical research.

    For more information please read the below privacy policy or ask a member of staff.


    Ilex View Medical Practice Privacy Notice

    GDPR,DATA Extraction/Data Sharing and your right to object


    General Data Protection Regulations (GDPR) came into force in May 2018. These cover much of the same ground as Information Governance, but they lay more emphasis on written policies and procedures, and on organisations such as surgeries taking responsibility for informing staff and patients of the data they hold and how it is managed.


    Most of the data we hold about our patients is on our clinical computer system (Emis web) which is managed offsite via a central server. Patients should be aware that this data (and in fact all computerised GP records in doctors surgeries across the UK) is regularly accessed by the data extraction service called the General Practice Extraction Service (GPES), but that this service only extracts anonymised data for the sake of national statistics about patients and their health (for example the National Diabetes Audit)


    Some non-anonymised, personal data for individual patients is also routinely shared with the national Summary Care Record service, which allows other health professionals to see things like your allergies and repeat prescriptions: this information can be very helpful if you have to be admitted to hospital as an emergency.


    There may also be instances where we ask permission to share your personal details with other health services-for example if we have a Care plan for an elderly or vulnerable patient, including next of kin details and emergency contact telephone numbers, we might ask your permission to share it with the out of hours services and the ambulance service, so that they would have access to the information if something happened when the surgery was closed. You are entitled to refuse permission for any of these data extractions or data sharing arrangements. If you do so then your decision will be recorded on your notes and the data extractions and data sharing will not take place for you.


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